Purpose
Statement
The purpose of the Detroit Golden Hands
Traveling Bid Whist Club (DGH) is to provide its members an opportunity to socialize with one another,
play a variety of games and compete for fun and prizes at home and aboard in a relaxed and comfortable atmosphere. Continue the legacy
of whist by teaching and educating others. Provide a helping hand when possible to those in need.
2008
Standard Operating Procedures
To accomplish our purpose we have set the following standard
operating procedures:
1.
Board members meet the first Sunday of every month for 2 hours starting promptly at 3pm. All board members and invited parties must be in attendance unless previously excused. The purpose of these
meetings are to:
1a. Discuss and plan the direction of the club
1b. Evaluate our progress
1c. Address immediate problems
1d. Share information and ideas
2.
Membership meeting are held on the third Sunday of every month for 2 hours starting promptly at 3pm. All members must be in attendance unless previously excused. The purpose of these meetings are to:
2a. Discuss future plans for the club
2b. Evaluate our progress
2c. Address concerns of the membership
2d. Share information and ideas
3. Hold
monthly fundraisers. All members are required to work on fundraisers. The purpose of fundraisers are to:
3a. Keep membership dues at a minimum
3b. Provide money to cover expenses
of the club
3c. Provide money to send DGH representatives
to tournaments
3d. Provide money to sponsor tournaments
3e. Promote DGH
3f. Keep membership active and involved
4.
Games twice a week. On Wednesday evenings 7pm to
11pm at the Jolly Old Timers (313) 831-5342 located at 641 Forest and Sunday evenings from 5pm to 9pm at 14078 Collingham
Drive (313) 587-9006. The purpose of these games are to provide DGH members an opportunity to:
4a. Socialize with one another
4b. Compete for fun
4c. Practice for tournaments
4d. Share strategies and improve skills
4f. Become familiar with playing with other club members as partners
Financial
Statement
Using monthly fundraisers and membership dues DGH hopes
to keep expenses for individuals to a minimum.
Membership dues are as follows:
1. $10.00
monthly
2. $100.00
annually
3. $110.00
biannually
In addition to normal expenses the money raised will be
used to:
1. Sponsor
a team in The Elite Whist Society of Detroit league
2. Sponsor
representatives to tournaments
3. Prizes
4. Charitable
contributions
5. Miscellaneous
expenses
Organizational
Chart
Below is a list of the Board of Directors for DGH and their
function. All positions are elected for a term of two years.
Board
members may be removed for abusing their position or failure to perform the duties of their position. The procedure is as follows:
1. A petition
stating specific complaints and signed by at least 10% of the membership is submit to the Recording Secretary and the President
2. The petition
is recorded in the official minutes by the Recording Secretary
3. The board
member is presented with the complaints against them within 3 days
4. A vote
is held 14 days from the date the Board member is notified of charges
5. If necessary
an election for that position will be held 14 days after removal of the officer
6. The Vice
President will assume all duties of that office until it is filled
1. President
1a. Sets the focus and overall goals of the club
1b. Provides assistance where needed
1c. Positively promotes the club
1d. Chairs all meetings
1e. Sign
all correspondence representing the club
1f. Countersigns
all checks issued by the treasurer
1g. Appoint
committees as needed
1h. Negotiates
on behalf of DGH
1i. Disburses
information to membership
1j. Assist
Vice President and Treasurer to set the budget
1k. Works with Vice President and Marketing Rep to develop marketing plan
for DGH
1l. Works Vice President to develop marketing plans
1m. Contacts outside sources for marketing as needed
1n . Works with Vice President and Fundraising Coordinator to direct membership in marketing
efforts
2.
Vice President
2a. Collaborates with the President on setting the focus and overall goals of the club
2b. Provides assistance where needed
2c. Positively promotes the club
2d. Assumes officers responsibilities
when necessary
2e.
Negotiates on behalf of DGH
2f. Disburses
information to membership
2g. Works with President and Treasurer to set the budget
2h. Keeps DGH calendar up to date
2i. Works with President to develop marketing plans
2j. Works with Fundraising Coordinator to develop marketing plan for fundraisers
2k. Contacts
outside sources for marketing as needed
2l.
Tracks success of fundraisers
2m. Tracks
success of marketing campaigns
2n. Works with Vice President and Fundraising Coordinator to direct membership
in marketing efforts
2o. Approves
subcommittees as needed
2p. Tracks
success of marketing campaigns
2q. Records
bids
2r. Submits
pre-approved bids to Treasurer
2s. Submits budget to Treasurer for approval
3.
Treasurer
3a. Positively promotes the club
3b. Disburses information to membership
3c. Assist in setting the budget
3d. Collects all money for DGH
3e. Pre approves money to be disbursed by DGH
3f. Disburses
all money for DGH
3g. Signs all checks issued by DGH
3h. Provides Recording Secretary with a monthly balance sheet to be recorded in
the official minutes
3i. Records bids
3j. Records and file all receipts
3k. Does banking as needed for DGH
3l. Reconciles monthly statements from bank
3m. Records all dues paid by members
3n. Keeps a current list of all members
3o. Keeps list of members sent to represent DGH
4.
Recording Secretary
4a. Positively promotes the club
4b. Disburses information to membership
4c. Records the official minutes of all meetings
4d. Records all correspondence and forwards to appropriate officer for action
4e. Keeps
a current list of all members
4f. Issues membership cards
4g. Records
results of votes
4h. Records
attendance
4i. Keeps
a current list of members fundraising hours
4j. Keeps
a current list of members sent to represent DGH
4k. Keeps
DGH calendar up to date
5.
Fundraising Coordinator
5a. Positively promotes the club
5b. Disburses information to membership
5c. Works with Marketing Rep and Vice President to develop marketing plan for fundraisers
5d. Contacts outside sources for marketing
as needed
5e. Keeps
a record of members fundraising hours
5f. Coordinates membership in fundraising efforts
5g. Pre-approves
subcommittees as needed
5h. Tracks
success of fundraisers
5i. Records
bids
5j. Submits
pre-approved bids to Marketing Rep
5k. Submits budget to Treasurer for approval
6.
Sergeant at Arms
6a. Positively promotes the club
6b. Disburses information to membership
6c. Call all meetings to order
6d. Keeps order
6e.
Conducts official count
6f. Conducts official count of votes
6g. Keep an attendance record for all DGH functions
Membership
requirements
Our goal is to accomplish DGHs purpose without taxing the
memberships finances or time. Working together we can successfully reach our
goal.
Membership may be revoked if:
1. Membership
dues are delinquent 3 months
2. Conduct
unbecoming DGH members (same procedure will be used as removing an officer where applicable)
3. Non participation
in fundraising efforts for 3 months
4. Failure
to attend 3 membership meetings without being excused
The following membership requirements have been established
to meet our goal:
1. A deposit
on dues must be made to initiate membership
2. A dues
payment agreement must be signed
3. All monthly
dues are due on the first of the month and must be kept current
4. Unpaid
dues will be accessed a 20% late fee on the last day of the month
5. Annual
agreements must be renewed 1 month prior the year anniversary; dues to be paid by the year anniversary
6. Bi-annual
agreements must be renewed 1 month prior the year anniversary; first installment to be paid by the year anniversary, second
installment to be paid by the last day of the fifth month
7. Participation
in all fundraisers
8. Attends
all monthly membership meetings unless previously excused
9. Positively
promotes DGH
